Expense Form

The Expense Form is to be used by registrants participating in meetings, activities and assignments related to Council, Committees and other College work.

Please review the Expense Policy, which outlines eligible expense types, rates, allowances, and submission requirements.

Expense Form

Notes on Expense Claims

Rates

Role	Full Day (6+ hours)	¾ day (4.5-6 hours)	½ day (2-4 hours)	¼ day (< 2 hours)
Committee Chair or Panel Chair	$350	$262.50	$175	$87.50
President*	$350	$262.50	$175	$87.50
Vice President*	$325	$243.75	$162.50	$81.25
Councillor/Committee Member	$300	$225	$150	$75

Mentorship	Visit = $400 Written Report = $400
Practice Assessments	Practice Assessment & Written Report = $475
Registration Exams (Item Writing)	Item Writers – Writing Workshop: Full Day (more than 6 hours) = $275 ¾ day (4-6 hours) = $200 ½ day (2-4 hours = $125 ¼ day (up to 2 hours) = $50 Item Writers: $300 for ten (10) multiple choice questions or two (2) OSCE stations approved and added to the Item Bank. Reimbursement will be paid for a maximum of ten (10) multiple choice questions at a time unless there have been instructions from the Committee Chair and staff approval. Reimbursement will be paid for a maximum of two (2) OSCE stations unless there have been instructions to the alternative from the Committee Chair and staff approval. Reimbursement will be made after the 10 questions or 2 OSCE stations have been peer reviewed, include valid references and coordinating competencies. The Honoraria rates do not apply to the task of item writing (MCQ or OSCE), which is a flat rate reimbursement.
Registration Exams	Standard Setters: $120 flat rate (this includes the attendance at initial meeting, homework post meeting and second meeting, if required). Examiners: Full Day attendance – OSCE = $300.00 Half Day attendance – OSCE = $150.00

*The President and Vice-President may only claim these rates when attending a meeting in their official capacity (e.g. Council or the Executive Committee).

Public members serving on Council and Committees must submit their expenses with the Ministry directly.

Expenses

Travel:

Use the most economical option.
Public transportation (e.g. TTC, Go Train, UP Express): no pre-approval or receipts needed.
Air: Economy class round trip. Pre-approval by the Registrar and receipts are required.
Train: pre-approval by the Registrar and receipts are required.
Mileage: $0.70/km for travel more than 40 km one way. Receipts are not required.
Taxi and ride-sharing services: receipts are required.
Out-of-province travel: pre-approval is required.

Parking: Reasonable charges for parking will be reimbursed with a receipt.

Meals:

Receipts are not required. No meal reimbursement for virtual meetings.

Where meals are not provided as part of a meeting, a registrant may claim the following.

$10 for breakfast
$15 for lunch
$30 for dinner

Review the Expense Policy for detailed information.