Frequently Asked Questions (FAQs) for MEMBERS

MEMBERSHIP / RENEWAL

2021 MEMBERSHIP RENEWAL PROCESS
When is the membership renewal deadline in 2021?

The online renewal package for all Members is still due on or before February 14, 2021. This means all Members must submit their annual renewal information via the online form on or before February 14, 2021. Fees may be paid at the same time, or at a later date (see below).

When are membership fees due in 2021?

Annual membership fees are not due until August 14, 2021; however, Members may still submit their annual membership fees on or before February 14, 2021 through to August 14, 2021.

Can I still pay my fees when I renew my membership on or before February 14, 2021?

Yes, fees may be paid at the time you complete the online membership renewal. If you wish to defer payment instead, there is no penalty to do so, if the full fee amount is paid on or before August 14, 2021.

Can I pay my 2021 fees in installments?

No, fees must be received in full on or before August 14, 2021. 

The public register shows that my current certificate is valid from Jan 01, 2020 to Dec 31, 2020. Is my certificate still valid between Jan 01, 2021 until I renew on or before Feb 14, 2021?

Yes, don’t worry – your 2020 certificate of registration will remain valid until February 14, 2021.

GENERAL
If I take a leave of absence (parental, maternity, sick leave, etc.) can I suspend my membership with the College for that time? Do I need to pay the full renewal fee?

Unfortunately, the College does not have a reduced fee for Members who are away from their practice during leaves of absence. Members must pay for the full renewal year, or resign their membership during that time.

If I take an extended leave of absence (parental, sick leave, etc.) what are my obligations to maintain my general certificate of registration?

According to the Registration Regulation under the Chiropody Act, 1991, if a Member has not practised as a chiropodist for a period or periods of at least three months during the previous two years, the Member shall not engage in the practice of chiropody until the Member satisfies the Registration Committee that he or she is competent to do so.

Jan. 6, 2021

Membership renewal will open after the holidays on January 6th.

Important

If your renewal package is not completed online by February 14, 2021, your certificate of registration will expire.

REGULATIONS / STANDARDS / GUIDELINES

PRESCRIPTION CUSTOM FOOT ORTHOSES (PCFO)
What has changed compared to the previous PCFO Standard of Practice?

For a full explanation of the changes to the Standard, see the infographic here.

Why were changes made to the PCFO Standard?

The amended Standard provides further clarity surrounding the prescribing and dispensing of PCFO by Members, while best practices ensure that the public of Ontario have access to safe and effective PCFO’s by:

  • Providing clearer language and definitions within the Standard;
  • Amending the requirements related to prescribing, casting and dispensing to ensure better continuity of care;
  • Expanding on the requirements for documentation related to PCFO to make clearer the need, goal(s) and efficacy of a PCFO;
  • Standardizing the requirements for follow-up appointment(s) after PCFO are dispensed to ensure optimal functioning of each PCFO;
  • Standardizing the requirements for expectations of treatment and patient dissatisfaction to better inform and empower patients as active members of their own health care team; and,
  • Improving access to PCFO and ensuring patient safety by defining a limited timeline in which a patient may have a PCFO re-dispensed without the need for a full reassessment.

The amendments were made with a focus on the membership in order to improve the prescribing and dispensing of prescription custom foot orthoses for patients and the public.

Can I mail PCFO to patients, or leave orthotics at the front desk for patients to pick up?

No. Best practice requires that the PCFO is dispensed by a Member. Dispensing includes inspecting the PCFO to ensure it meets the prescription, fitting the PCFO on the patient, and educating the patient on the proper use of the PCFO. These processes can only be done in-person by the prescribing Member (or another Member if the prescribing Member is unable to dispense the PCFO).

Can I delegate the dispensing of PCFO to clinic staff members or assistants?

No. PCFO must be dispensed by a Member. Best practice requires that the PCFO is both prescribed and dispensed by the same Member; however, another designated Member may dispense the PCFO to the patient.

I performed a PCFO assessment on a patient. They are now requesting a copy of their prescription to take elsewhere. Do I need to provide it to them?

Before proceeding with any assessment or treatment, Members need to begin with a conversation with their patient explaining the assessment and treatment plan, and obtaining appropriate consent from the patient. As always, such discussions with the patient should be properly documented in the patient’s records. In the case of orthotic management, patients need to understand from the outset that Members are unable, in accordance with the College’s standards, to merely provide an orthotic prescription. In particular, Members need to explain they have a professional obligation to provide comprehensive care to the patient, and that includes conducting a thorough assessment, dispensing of the orthotics, and providing follow-up management.

In accordance with section 18 of Ontario Regulation 203/94 (and other legislation requirements), Members are required to provide a patient with access to or a copy of the patient’s records as provided for in the regulation. This does not entitle a patient to an original prescription for orthotics to take elsewhere.  

According to the PCFO Standard, the orthotic prescription is defined as the set of instructions intended for the orthotic laboratory that very specifically outlines the parameters of design, composition and fabrication of the orthotic. If the orthotic prescription is already part of a patient’s record, then access to or a copy of the prescription must be provided to the patient upon request. However, if the orthotic prescription has not been completed at the time of the patient’s request, it is not part of the record and there is no obligation for the Member to provide a prescription. But again, to avoid any misunderstandings, patients need to be advised about the Member’s obligations from the outset – before any assessment is conducted and a prescription is prepared.

I prescribed orthotics to my patient last year in June. It is now July of the following year and they want another pair. Can I just dispense a pair using the same prescription?

No. A new assessment and prescription is required. In appropriate circumstances, a prescribing Member may re-dispense a PCFO to a patient within one year of the original orthotic prescription without the requirement for a full patient assessment.

Use of the Title "Doctor"
Can I use the title “doctor”, or call myself “doctor” or “doc”?

No. Members are prevented from using the title “doctor”, a variation or abbreviation or equivalent in another language in the course of providing, or offering to provide health care in Ontario by section 33 of the Regulated Health Professions Act, 1991 (RHPA). For more information, see the College’s Guideline for Use of the Title “Doctor”. In addition to being professional misconduct, it is also an offence under section 40(2) of the RHPA to contravene section 33 and, on conviction for the offence, individuals are liable to a fine of not more than $25,000 for a first offence and not more than $50,000 for a second or subsequent offence. 

My personal e-mail address contains the word “doctor” or “doc”. Is that allowed?

A Member who has a PhD or other recognized educational designation such as a D.P.M. (Doctor of Podiatric Medicine) is able to use the title “doctor” or prefix “Dr.” in their private, personal communications and so long as that personal e-mail address is not used in relation to their practice or the course of providing, or offering to provide health care in Ontario. Members are personally responsible for ensuring their online presence meets the College guidelines and the legislation within the RHPA, as it pertains to the use of the title “doctor” and its abbreviations or variants within e-mail addresses, website URLs, and in similar online uses.

What should I do if my patient calls me “doctor”?

Members should clarify with patients that they are not medical doctors and they are not permitted to use the title or term “doctor” in the course of providing, or offering to provide health care in Ontario.

What if my name appears on a website (e.g. websites rating health care providers, social media, etc.) with the title “doctor”? What should I do?

Under the regulation addressing advertising (O. Reg. 203/94), Members cannot advertise or permit advertising with respect to their practice that is false and/or misleading. It is professional misconduct to contravene the regulations. Consequently, Members have an obligation to take steps to correct and/or remove any online posts or reviews containing the use of the title “doctor” and its variants, and should document their attempts to do so. Members are personally responsible for ensuring their online presence meets the College guidelines and the legislation within the RHPA, as it pertains to the use of the title “doctor” and its abbreviations or variants within any online media.